Tag Archives: crisis communications

Now is not the time to score political points

With the horrific mass shooting at Robb Elementary in Uvalde, TX where 19 fourth-grade students and two teachers were murdered, one would think politicians would take a breath.

But for some, political power is all that is important. We are in the midst of a primary season leading to the Nov. 2022 mid-term elections. Mere hours after the shooting, we saw politicians pushing their political agendas on gun control and related matters. Today, the day after, we see would-be politicians running social media ads touting how they will stop school shootings if people would only vote for them.

Yes, a big part of public relations strategy is to be relevant. PR people always try to tie their clients or causes to current events. But to use such an incredibly horrible tragedy to further a campaign message to “vote for me I can fix this,” is nauseating.

Now is not the time to sell products or sell candidates. Now is the time for reflection, sympathy and empathy.

If there are any political strategies we would advise a client right now, it would be to stay quiet and support the grieving families in any way possible.

Not see it as an opportunity to get elected or re-elected.

Kids were murdered. Your political careers can wait.

Excite your readers with words, not exclamation points

There is a tendency for some beginning writers to add exclamation points to the end of their sentences! Some think that if they end a sentence with a (!) that it will excite the reader and indicate what the reader just read is really important.

I disagree, especially in the public relations business.

Exclamation points need to be left in third grade. If you have something exciting to say, say it with words not punctuation. A reader doesn’t need to be signaled that what they just read is really important or exciting. It is like telling someone they need to turn on their computer before they can use it. People know.

Plus, it makes the writer look inexperienced.

So say it with words, not punctuation marks — especially not exclamation marks.

Circling Back

The PR business is built on words. And the words we use matter.

Over the past several years, we hear the same cliche words used over and over again in the media and in our personal and business communications. Here are some:

Circle Back: This means “I’ll get back to you,” which is a common way of really saying “Don’t know, let’s forget about it.”

Narrative: People describe what they say as a narrative. “The industry narrative is such and such.” How about, “Here’s the story, or here’s the reality.”

Reach Out: I hear or read someone use this term a million times a day. Aren’t they really saying “I’ll contact you?”

I could go on and on and you could as well.

In the marketing / public relations business words matter, so our advice is to speak in plain English and avoid over-used cliches.

Loughlin and Litigation PR

Word is spreading that Lori Loughlin and her husband Mossimo Giannulli, who are accused of paying bribes to get their daughter into USC, now are shopping for a crisis litigation PR expert to resurrect her image.

We are not among the firms contacted, and Loughlin’s publicist denies the report.  However, two crisis PR firms, who chose to remain anonymous, told CNN they were called to discuss public relations strategies because Loughlin is quite upset that all the news about her is about the scandal and not her career.

Whether this is real or fake news, both firms said they turned down working for Loughlin.  And for good reason.  When someone is faced with criminal charged – charges that could result in jail time – a career should take second place to beating the case.  It won’t do much good to have a great image while in prison.

The example that is commonly cited for a celebrity image resurrection is Martha Stewart.  Stewart was convicted of a stock fraud scheme and served time in prison.  She did her time, her company continued without her, and when she was released she picked up where she left off.  Today, few remember or care that she is a convicted felon.

Since Loughlin pleaded not guilty, rather than guilty as the others did, the government added charges of money laundering and hence potentially more time in prison if convicted.  This could be legal maneuvering or maybe denial, but in any event, it doesn’t look good for Loughlin and Giannulli.

So let’s take a look into the future.  Suppose she does prison time (unlikely as it is) and after a year or so gets released.  Can she pick up the pieces of her acting career?  Already since the indictment she has lost her Hallmark contract and other acting jobs.  She is essentially “Hollywood toxic” as of now.  Her daughter, Olivia Jade lost most if not all of her sponsors for her YouTube channel.  But she is young and Loughlin claims she didn’t know of the scam.  Time will tell.

If Loughlin goes to prison, her first task will be to write a book.  It will be a tell all book about “doing the right thing” and how to succeed after a major setback.  This, if she admits wrongdoing, and that’s a big question.  Then, the release of her book will be timed with her release from prison so she can make the talk circuit rounds.  She’ll do The View, Colbert, 60 Minutes.  The usual round.  She will talk about what she has learned and how it made her a stronger person.

For those of us in the crisis PR business, there is a template for re-creating an image.  There are limits, such as heinous crimes that can’t be forgiven, but most celebrities are the white collar sort of criminals.  People forgive and forget, especially if they were not hurt personally.

There is no doubt Lori Loughlin and Felicity Huffman will land on their feet, sooner or later.  Fortunately for them they have the financial means to stick it out, buy the best lawyers and pay the bills.  The lasting mark will be on the internet, on their Wikipedia pages that will note their transgressions but it is more likely than not that if they do time, they will resume their lives with the help of professional crisis PR experts.

Key to PR is media attention. But how to get it?

Everybody wants PR. Publicity and marketing for nonprofits can make a huge difference in fundraising and growth. And when in litigation, PR can help win or lose a case.

But today’s media world is dominated by politics. The left vs the right. Investigations and interrogations. It appears the air is being sucked out of storytelling, which makes it more challenging for nonprofit organizations to convey their message to target audiences.

And with all the talk of political legalities coming out of Washington and Sacramento, civil litigation cases need to be much more intense, interesting, unusual and important than just a couple of years ago. More important, they need to be positioned as such, which is where professional PR people come in.

Today, communicators need to be smarter than yesterday. Social media is fast overtaking traditional media and always beats them out in speed. Many people get their news from Twitter and by the time the LA Times posts the story, it is already around the globe on Twitter, Facebook and other platforms.

While all of the above is the reality, it also is the reality that communications today is as, if not more, important than ever. With all the avenues of communication, come opportunities for more outlets. Yes, stories get out quicker and often not by professional journalists. Everybody carries a camera in their pocket and within seconds it is online. But that doesn’t mean there isn’t a place for journalistic professionalism. Yes, a video may be posted, but the explanation or what happened can only come from journalists.

This is all to say that if a nonprofit or corporation wants its share of publicity, it has to be smart, fast and nimble. It work with professionals who spend all day focused on the media so when opportunities arise, they can jump in. This is especially true when a crisis occurs. In crisis communications the biggest challenge is time. You need to get your message out immediately because the media demand so. Giving it thought and strategizing is important, but then action must be taken.

These challenges will only exacerbate. The world will function faster not slower. As information travels at the speed of light, so much communicators.

And that’s what we do.

Marketing yourself by being yourself

Sen. Elizabeth Warren’s attempt to market herself for the 2020 presidential race has started with an Instagram Live session.  In it, Warren first pops open a been, hugs her husband and talks to people while casually leaning over her kitchen counter.

She no doubt is channeling some of the younger members of Congress who were raised on social media and use it naturally.  But Warren is of a different generation and trying to act natural in a medium they really don’t understand only leads to disaster – and lots of social media ridicule.

That’s what happened with Warren’s attempt to look “cool.”  Instead of appearing relatable to the average person by drinking beer instead of champagne, she looked like she didn’t know who she was, who she wanted to appeal to, and very awkward.

The first rule of marketing and PR positioning is to know your product.  It can be a car, soap, cereal or a person.  You’re not going to sell a Chevy by pretending that it’s a Bentley.  And a 69 year old politician is not going to fool anybody by doing Instagram Live, even if she learns what iPhone buttons to push.

Sen. Warren wants to be Native-American.  Now she wants to be young and hip.  She obviously is successful having been elected to the U.S. Senate, but she is not a 20-something millennial and nobody is buying it.

Whatever messaging she did to get elected is what will carry her further, if that is her destiny.  Trying to redefine a personality is a tough task, especially in the eyes of your marketing audience.

And that’s all that matters.

 

 

Marketing nonprofits in the age of the soundbite

One of the most frustrating aspects of marketing is not getting the space or time needed to fully tell your story.  Not all products, services or organizations can be explained in six words.  Yet, today’s media demand that you find a way to do that.

It is called the soundbite, but we are all familiar with it.  The media move at lightening speed.  Guests on TV are given only seconds to explain their organization before the host shoots a follow up question.  The thinking is audiences today have the attention span of a two year old.  And they probably do.  With switcher in hand, TV watchers are all to eager to hit the button and turn to a another show if they find themselves just slightly bored.

There is nothing PR and marketing people can do about this.  It is the way of the world.   All we can do is deal with it and prepare our clients.

That’s why when we prep clients for TV appearances, we teach them to talk in soundbites.  They need to get the essence of their messages across immediately. If they don’t, their comments will either be chopped up or deleted entirely.  Host and reporters have it easy.   They have pre-prepared questions they fire off in one liners.  Those on the receiving end are not so lucky.  They need to be prepared for any question, and be prepared to shoot back an answers as short and meaningful as possible.

Some call it the “elevator speech.”  But we are not talking about a speech here to explain your organization to a group.  It is much different being in front of a camera, lights shining in your eyes, microphone in your face.  The nerves can set in.  Words don’t always come out as you intended.  And if it is live TV there are no second chances.  Making a difficult situation worse, it lives on via YouTube.

The only way to handle these situations is simple: practice, practice and more practice.  If you believe in what you are saying — and that is step one, then practice saying it in succinct language.  Practice answering different questions, and the same question asked differently.  The more you practice, like playing an instrument, the more proficient you will become at conveying your organization’s marketing and PR message.

Difference between marketing and public relations (PR)

A number of years I was in a meeting and the client said, “what we need is more PR.”  Well, I said, that’s what we do.  He then went on to talk about how a billboard at a certain intersection would be great.

“But I thought you said PR,” I said. “Yea, he responded. PR.  Getting the word out.”

Our firm does billboards, advertising, social media, direct mail and PR.  But to us, PR means public relations and to most PR firms PR means publicity — getting articles in newspapers, on the internet and on TV.  That’s the typical way PR is thought of.  But to him PR meant anything to get exposure, even if they paid for it.

Words matter, as they say, and they certainly matter in the business world.  That’s why it is so important to be clear what you are asking for.  Everybody wants positive publicity, but as the world changes, that is harder to come by.  So we look to other means like paid marketing.

Paid marketing could be display ads in media, internet marketing, and yes, billboards.

So ever since that meeting long ago, we make sure that we and our clients are on the same page when we talk about their needs.  We can — and do — handle it all, but we don’t want to try to pitch stories when the client really wants a street banner.

Marketing and PR is all about communication.  And clear communication starts in a strategy meeting with the client.

Marketing 101 — working with vendors

If you’re in the marketing/PR business, or want to be, you will work with a number of vendors.  No way go get around it.  You will need graphic designers, printers, web programmers, photographers, event planners and more.  So how do you find the right vendors who give you what you need when you need it for a price you want to pay?

Oddly, finding a good vendor is a lot like finding a good doctor, CPA or plumber.  You ask your friends who they use.  Sometimes referrals work out, sometimes they don’t.  It can be a bit awkward if a close associate recommends a certain person or company they love, and it turns out that you don’t.  But you need to make your clients or boss happy.

First bit of advice I would give is to decide whether you want a large, medium or small company.  Or a company at all.  In today’s wired world, an abundance of talent can be found in people who work in their pajamas in their bedrooms.  They usually have solid professional experience, but want to be independent.  If someone is a sole practioneer, don’t discount them.  They could not only be brilliant, but they might provide you with better service and pricing than a large firm.

Second, make sure you have similar work styles.  If you prefer working informally, meaning you can call the vendor at odd hours and weekends, then you need to find someone who shares that style.  The larger the firm, the more formal they are, usually.  They tend to keep normal hours and if you exceed their normal time structure, you might get charged.

Third, and this is obvious, hire people you can afford.

Fourth, and this is personal preference, if you find someone good, stick with them.  The more you work with one person/company, the better they will come to know what you need and want.  People reward loyalty, so if you keep the same people, when crunch time comes on a project they will be there for you.

Putting together a reliable, talented team can make all the difference in the world for your marketing campaigns.  Take your time finding the right people, then stick with them.

 

Why nonprofits find PR so difficult

While all nonprofits are different, they all share common attributes and challenges.  Most of those challenges are in marketing, PR and having their voices heard.

Every nonprofit wants the world to know about the great work they are doing.  And most deserve to be heard.  They want people to know how they are making the world a better place.  Some of this desire is self-interest.  They want to attract funding, volunteers and Board members.  Some is truly altruistic.  Wanting the world to know how their services can help.

So why is it so difficult for the average nonprofit to stand out?

First, there are so many nonprofits.  Tens of thousands in the country, and thousands in each major city.  Competition.

Second, there is overlap.  Too many nonprofits do the same thing.  They have the same mission.  So when the media cover one organization, they won’t cover a similar one that isn’t that much different.

Third, many nonprofits simply don’t understand the media and how to structure a story pitch.  They do social media, but social media only hits their circle.  The media want certain stories, presented to them in a certain way.  This is a PR skill that most nonprofits don’t have.

Fourth, there are many avenues to tell your story.  TV, newspapers, internet and social media aren’t the only avenues to attract attention.  What are others?  That’s where experienced PR and marketing counselors come in.

Last, nonprofits are great at doing their work, but that doesn’t mean they are necessarily at telling their stories.  Most of our clients lack basic understand, skills and contacts to convey their message.  Not their fault.  PR and marketing is a skill that takes training, practice and understanding.

The larger nonprofits can afford to hire PR and marketing consulting firms.  Smaller nonprofits often can’t.  But that doesn’t mean they can’t work with a firm.  Some PR and marketing firms will take on small projects for reasonable fees.  Having a PR firm doesn’t mean all or nothing.

The moral of the story is PR and marketing is a skill like running a nonprofit is a skill.  Everybody can’t do everything.  Let the PR experts do the marketing while the nonprofits change the world.