Tag Archives: PR

The Marketing and PR Plan for Nonprofits

When we launch a marketing and PR campaign for a nonprofit, clients often ask us, “where do we start?” Unless the client is brand new, they already have done marketing. They usually have social media, issued some news releases, maybe put on a special event or two. and more. Usually with minimal success.

What we virtually always recommend is basic. Create a marketing and PR plan. Anybody in business finds this obvious. How can you build a building without blueprints? How can you get from point A to point B without a map or GPS?

So the first thing we do is the plan. And the plan starts with us getting to know the client. If we are to be an nonprofit’s PR strategist, we need to know everything about them. We need to know their strengths and weaknesses. What they have done and what they plan to do.

After we become oriented, we conduct interviews with key personnel to get internal perspectives on their vision for the organization. One would be surprised to learn how people who work at the same entity can have different views of how they are perceived by customers and those they serve.

We put all our research together, give it some thought, conduct additional outside research and create a plan. Often this plan contains an Action Item list of activities and in many instances it also included a crisis communication plan.

Why don’t organizations, nonprofits, create their own plan? Many do. But it often takes an outsider, someone with fresh eyes, to come in and see what they take for granted or assume everybody already knows.

If your nonprofit organization doesn’t have a current marketing and PR plan, or if your plan needs updating, consider creating one or at least a fresh approach. The world changes rapidly, donors come and go, opportunities arise unannounced. Remember, if you are not keeping ahead, or at least keeping up, you are falling behind.

Marketing yourself by being yourself

Sen. Elizabeth Warren’s attempt to market herself for the 2020 presidential race has started with an Instagram Live session.  In it, Warren first pops open a been, hugs her husband and talks to people while casually leaning over her kitchen counter.

She no doubt is channeling some of the younger members of Congress who were raised on social media and use it naturally.  But Warren is of a different generation and trying to act natural in a medium they really don’t understand only leads to disaster – and lots of social media ridicule.

That’s what happened with Warren’s attempt to look “cool.”  Instead of appearing relatable to the average person by drinking beer instead of champagne, she looked like she didn’t know who she was, who she wanted to appeal to, and very awkward.

The first rule of marketing and PR positioning is to know your product.  It can be a car, soap, cereal or a person.  You’re not going to sell a Chevy by pretending that it’s a Bentley.  And a 69 year old politician is not going to fool anybody by doing Instagram Live, even if she learns what iPhone buttons to push.

Sen. Warren wants to be Native-American.  Now she wants to be young and hip.  She obviously is successful having been elected to the U.S. Senate, but she is not a 20-something millennial and nobody is buying it.

Whatever messaging she did to get elected is what will carry her further, if that is her destiny.  Trying to redefine a personality is a tough task, especially in the eyes of your marketing audience.

And that’s all that matters.

 

 

Marketing nonprofits in the age of the soundbite

One of the most frustrating aspects of marketing is not getting the space or time needed to fully tell your story.  Not all products, services or organizations can be explained in six words.  Yet, today’s media demand that you find a way to do that.

It is called the soundbite, but we are all familiar with it.  The media move at lightening speed.  Guests on TV are given only seconds to explain their organization before the host shoots a follow up question.  The thinking is audiences today have the attention span of a two year old.  And they probably do.  With switcher in hand, TV watchers are all to eager to hit the button and turn to a another show if they find themselves just slightly bored.

There is nothing PR and marketing people can do about this.  It is the way of the world.   All we can do is deal with it and prepare our clients.

That’s why when we prep clients for TV appearances, we teach them to talk in soundbites.  They need to get the essence of their messages across immediately. If they don’t, their comments will either be chopped up or deleted entirely.  Host and reporters have it easy.   They have pre-prepared questions they fire off in one liners.  Those on the receiving end are not so lucky.  They need to be prepared for any question, and be prepared to shoot back an answers as short and meaningful as possible.

Some call it the “elevator speech.”  But we are not talking about a speech here to explain your organization to a group.  It is much different being in front of a camera, lights shining in your eyes, microphone in your face.  The nerves can set in.  Words don’t always come out as you intended.  And if it is live TV there are no second chances.  Making a difficult situation worse, it lives on via YouTube.

The only way to handle these situations is simple: practice, practice and more practice.  If you believe in what you are saying — and that is step one, then practice saying it in succinct language.  Practice answering different questions, and the same question asked differently.  The more you practice, like playing an instrument, the more proficient you will become at conveying your organization’s marketing and PR message.

Difference between marketing and public relations (PR)

A number of years I was in a meeting and the client said, “what we need is more PR.”  Well, I said, that’s what we do.  He then went on to talk about how a billboard at a certain intersection would be great.

“But I thought you said PR,” I said. “Yea, he responded. PR.  Getting the word out.”

Our firm does billboards, advertising, social media, direct mail and PR.  But to us, PR means public relations and to most PR firms PR means publicity — getting articles in newspapers, on the internet and on TV.  That’s the typical way PR is thought of.  But to him PR meant anything to get exposure, even if they paid for it.

Words matter, as they say, and they certainly matter in the business world.  That’s why it is so important to be clear what you are asking for.  Everybody wants positive publicity, but as the world changes, that is harder to come by.  So we look to other means like paid marketing.

Paid marketing could be display ads in media, internet marketing, and yes, billboards.

So ever since that meeting long ago, we make sure that we and our clients are on the same page when we talk about their needs.  We can — and do — handle it all, but we don’t want to try to pitch stories when the client really wants a street banner.

Marketing and PR is all about communication.  And clear communication starts in a strategy meeting with the client.

Marketing 101 — working with vendors

If you’re in the marketing/PR business, or want to be, you will work with a number of vendors.  No way go get around it.  You will need graphic designers, printers, web programmers, photographers, event planners and more.  So how do you find the right vendors who give you what you need when you need it for a price you want to pay?

Oddly, finding a good vendor is a lot like finding a good doctor, CPA or plumber.  You ask your friends who they use.  Sometimes referrals work out, sometimes they don’t.  It can be a bit awkward if a close associate recommends a certain person or company they love, and it turns out that you don’t.  But you need to make your clients or boss happy.

First bit of advice I would give is to decide whether you want a large, medium or small company.  Or a company at all.  In today’s wired world, an abundance of talent can be found in people who work in their pajamas in their bedrooms.  They usually have solid professional experience, but want to be independent.  If someone is a sole practioneer, don’t discount them.  They could not only be brilliant, but they might provide you with better service and pricing than a large firm.

Second, make sure you have similar work styles.  If you prefer working informally, meaning you can call the vendor at odd hours and weekends, then you need to find someone who shares that style.  The larger the firm, the more formal they are, usually.  They tend to keep normal hours and if you exceed their normal time structure, you might get charged.

Third, and this is obvious, hire people you can afford.

Fourth, and this is personal preference, if you find someone good, stick with them.  The more you work with one person/company, the better they will come to know what you need and want.  People reward loyalty, so if you keep the same people, when crunch time comes on a project they will be there for you.

Putting together a reliable, talented team can make all the difference in the world for your marketing campaigns.  Take your time finding the right people, then stick with them.

 

When is a crisis a crisis?

Every organization needs to protect its reputation.  And when something occurs to jeopardize that reputation, the crisis communications experts go into action.

But how do you know when a crisis is a real crisis?  How do you know that trying to alleviate a crisis won’t just make matters worse by calling attention to it?

These are good questions.  When you know something is about to happen, like a lawsuit, consumer complaint, or viral video, the immediate reaction is to stop it in its tracks.  That is often a good strategy, but not necessarily the right one.

There are several issues to consider.  First, the crisis you think will happen often never materializes.  We tend to project the worst, but sometimes our fears get the better of us.

Second, we sometimes react prematurely.  The first step when addressing a crisis communications situation is to be certain of the facts.  One of the worst things you can do is respond to the unknown.  But it can be tricky.  If the media are all over you, then you want to appear to care and assure everybody that you are handling the situation.  But how can you handle a situation you are uncertain of?

While the first step is to address the crisis, the step before that is to assemble your crisis communications team.  The team should consist of the head of the organization, PR counsel, legal counsel and person(s) closest to the issue.  It is important that this team have a mechanism in place to contact one another quickly and easily.  When a serious crisis occurs, every minute counts.  You don’t want to have to scramble to find each other.

Then, make sure of the facts.  Who is impacted, who is responsible, what happened, how are you fixing it and so forth.  These are basic questions that need to be addressed as soon as possible.

The worst thing you can do is wait if the media are on top of it.  Staying silent gives the impression of not caring and hiding.  You don’t want to initiate contact with the media if they are not on the story, but if they are, then you need to respond with sensitivity, professionalism and solutions.

Remember what a wise person once said.  “It takes decades to build a positive reputation and seconds to destroy it.”  In this world of instant communication, where information travels the globe in seconds, speed is important.  If others are talking about your organization negatively, and you are not in the conversation, something is terribly wrong.

That’s why having professional crisis communications experts — people who have been through crises many times — is so critical.  Every crisis is different, but having someone who knows how to navigate the media and provide expert advice can mean the different between successfully handling a crisis, or paying dearly.

Michelle Wolf’s rant was no accident

The White House Correspondents Dinner was created as a truce between the White House and the White House press corp.  Every day, the two go at each other, with reporters asking biting questions and the White House spokesperson offering often deflecting answers.  But there is one evening a year — the dinner — when the two sides are supposed to sit down together and call a truce.

However, the dinner that just happened, with host Michelle Wolf, was quite the opposite.  Whether her routine was cleaver or not, funny or mean, serious or lighthearted, is not the point of this essay.  Her objective was not to host the event.  Her objective was to be talked about and further her career.

In today’s world of social media and cable news shows, there is a lot of time and space to fill.  Gone are the days when news programs told us what we needed to know.  Today, they have hours and hours to fill and computers to clog.

That’s why if someone wants to be talked about, and hence grow their fan base, then the best way to do that is to be outrageous.  If someone in the public eye is outrageous, over-the-top and crosses the line, then some people will get angry. Others will defend her/him.  In either event, that person becomes the focal point of discussion, whether you agree with them or not.

That was Wolf’s mission.  As a participant on The Daily Show, she isn’t exactly a household name.  But the day after the dinner, she was headline news.  Now more people know her name and more will follow her on Twitter and more might see her comedy shows.

Once gaining notoriety was done by making constructive contributions to the public discourse, being intellectual or cleaver.  Today it is simply just being outrageous.  It is career death to be bland.  Nobody will take notice of you.  You might say things that are truthful, insightful, brilliant, but nobody will care.  On the other hand, say things that make people gasp, blush, or moan in anguish, and you now have put yourself on the map, regardless of who you may have wrongfully attacked, embarrassed or hurt.  All that matters is your career.

For those who think that Wolf’s “jokes” were just jokes, think again.  It was a calculated PR move by someone who understands that marketing a career starts with getting attention.

And hats off to her.  She succeeded.

 

Why Nonprofit Marketing Matters

Just recently, I met someone at a gathering who told me that “nonprofits should not market or do public relations.”  Being in the business, I asked why? Their answer was straight and simple.  “Because if they do good work, everybody will know, and if they are worthy of support, they will receive it.”

I found this answer interesting yet curious.  If this is the case, they why does any product advertise?  Why does McDonald’s spent hundreds of millions of dollars in advertising if they offer a product people want and virtually everybody knows about?

Why should any company market itself?  The old adage, “if you build it, they will come,” seems logical.  But is it true?

The comment from this individual wasn’t about marketing in general, but nonprofit marketing.  Somehow this person (I am purposely avoiding mentioning where it is a he or she) believe that nonprofits exist to serve the public and that should be enough.  They should not spend money on marketing because that money should go to their work.  I guess in that case, nonprofits should not have paid CEOs because they will run themselves.

Unfortunately, the reality is much different.  Nonprofits that rely on funding without asking for it, often find themselves left behind.  Study after study has backed this up.  Research shows that the number one reason people give money to a particular charity is simply because someone asked them.

Yes, some philanthropists has passions and seek out organizations that do that work.  But few do Google searches for a nonprofit and then write a million dollar check because they life their website.

Marketing strategy drives fundraising and fundraising propels nonprofits.  So to say doing good will attract funding alone, is rather naieve.

Also, we must consider just how many nonprofits do similar work.  How many charities exist to combat cancer?  How many to solve homelessness?  On and on.  There are very few unique charities, and those that are unique are very niche and have small followings.  So nonprofits operate in competitive environments and need strategic marketing and PR – public relations — so they can raise the funds they need to do the job they need to do.

Marketing isn’t everything.  Much goes into running a successful nonprofit, but while it is often easy to try to do without, if often becomes evident that it is the most critical function that enables an organization to thrive.

 

 

The Nonprofit PR/Marketing Audit

Not-for-Profit organizations exist to do good. And most do. At the same time, they need PR, marketing and exposure to further their mission.

Many nonprofits don’t recognize they operate in a competitive environment. At the same time, many don’t accept the fact that there are probably dozens of similar nonprofits doing similar work.

So how does a nonprofit stand out? How does it convey its unique mission? How does it tell its story?

It is not easy. To tell a unique story, you have to have a unique story to tell.

That’s where fresh eyes come in. The nonprofit PR/Marketing audit is a way for a PR consultancy firm to take a fresh look at an organization and its unique selling proposition. In almost every case, the outside PR firm will see things those on the inside take for granted or don’t see.

When considering a PR campaign, consider first starting with an audit. It will shed valuable light on your organization and bring to life your story that will set you apart from all the others.

How much PR can a nonprofit expect?

As nonprofit PR specialists, we hear the same statement by nonprofit organizations all the time:  “We are the best kept secret in town.”

Every nonprofit believes they don’t get the amount of publicity they deserve.  After all, they do great work, have a dedicated staff and make the world a better place.

And they all are right.

But the reality is there are tens of thousands of nonprofits in America and only a limited number of media outlets.  Even if all media did nothing but wrote about the good works of nonprofits, there wouldn’t be enough space or airtime.

That’s why nonprofits need to take a strategic approach to their media relations and marketing.  It is not a good strategy to flood the press with news releases or pitch emails.  These should be done when stories warrant.  Doing great work is not always going to make CNN.  Doing exceptional work, that is visual, extremely unusual, and has a twist the media look for, will.

It is important for nonprofits to adopt realistic expectations.  No nonprofit, even the largest and most high profile, get their stories in the media every day.  So work to create effective, impactful stories and pitch them correctly and the media will respond.